Important information for APFPR Database Users – Database closed 7th February for Upgrade

Author: APFPR_Admin Published on: February 7, 2024 Published in: Uncategorized

Clinical Quality Registries regularly review and refine registry operations, including their databases, to ensure they remain relevant and are user-friendly. In 2023, in an effort to reduce the data collection burden, the APFPR initiated a database review. We are grateful to clinicians who provided feedback on potential improvements. We have since completed the database review, and are delighted to advise that our improved database is due to go live on Thursday 8th February 2024.

What has changed?

Shorter data entry forms
Streamlined data flow
Only two data entry timepoints – time of surgery and at post-operative follow up
More POP procedures listed
Ability to enter ‘recurrence’ procedures
Inclusion of two additional SUI Native Tissue procedures
- Burch Colposuspension and Autologous Fascial Sling

REDCap continues to be the APFPR’s data platform.

How will this impact database users?

The current database is closed for maintenance on Wednesday 7th February 2024 8:00 AM until 11:00 PM and will not be accessible during this time. The database will reopen on 8th February 2024 at 08:00 AM, at which point:

All existing data will be migrated across and available in Version 2
From this date there will be 2 versions of the database – please only access Version 2 to enter patient data
Data entered up to 7^th February 2024, will be available in a read-only capacity
You may log in as usual, but two REDCap projects (Version 1 and 2) will be visible. The optimised database is labelled Version 2
If you believe there are discrepancies with the migrated data, please email apfpr@monash.edu with the patient ID and the field name (please refrain from sending any patient identifier in the email)

How we will assist you through this change. We will:

Send you a User Manual, which a step-by-step description of how to use the database
Email you reminders on the dates the database is closed
Be on hand to assist with queries via phone (1800 571 093) and email apfpr@monash.edu
Share a training video with you

Acknowledgments

We would like to thank our Clinical Advisory Committee and the broader committee of participating clinicians for taking the time to provide valuable feedback.

Core Procedures currently captured by the APFPR:

Stress Urinary Incontinence